Deadlines
Complete applications for in-person or hybrid conferences should be submitted approximately three months before the first day of the conference the applicant wishes to attend. Complete applications for virtual conferences should be submitted approximately one month in advance. On the deadline date, no application will be accepted after 11:59 p.m. Eastern Time. In addition, for full consideration, applicants must submit the abstract of their paper or poster using the Conference Management System (CMS) prior to the submission deadline. The deadlines apply to all required application materials, and no late applications will be accepted.
For in-person or hybrid conferences, awardees will be notified by email approximately six weeks before the pre-registration deadline.
For virtual conferences, awardees will be notified by email approximately one week before the pre-registration deadline.
Travel Outside United States
Travel outside of the U.S. under this program must comply with the Fly America Act. In some cases, the United States has entered into bilateral or multilateral “Open Skies” agreements with other nations. In these cases, The Fly America Act does not prohibit travel funded by civilian government agencies or carriers associated with these nations. For example, there are such agreements with the European Union (including non‑EU members Norway and Iceland), Canada, Australia, Switzerland, Israel, and Japan. See a full list of transportation agreements.
Reimbursement Process
To obtain the support, the travel awardee must file an expense report, including all required receipts, within 30 days of the end of the conference. Reimbursements should be submitted via SIAM's Online Reimbursement Portal. Please download the Expense Report Form and submit it along with all corresponding receipts via the portal.
Notes
Applying for conference support is a separate process from submitting an abstract for presentation. Applying for conference support does NOT submit your abstract for consideration for presentation. Similarly, your abstract will not be automatically withdrawn if you are not granted a travel award. To submit an abstract, click on the "Submissions" link at the web page of the conference in which you plan to participate.
Funds are limited, so a student may expect to receive at most one travel award per year. Due to limited funds, an adviser may expect no more than one student to receive an award to any given conference.