Selection of SIAM Activity Group Conference sites and dates requires careful planning by SIAM staff across all SIAM conferences and workshops. The SIAM Activity Group Chair and Program Director, and the Organizing Committee Chair if already identified, must contact the SIAM Director of Programs and Services to initiate the site selection process. This is true regardless of whether the venue is to be identified by SIAM staff or through a community call for site proposals.

A conference run by SIAM receives full administrative support and a substantial amount of funding from SIAM. SIAM runs a large number of such conferences every year, many of which are organized by SIAM Activity Groups. For a list of upcoming conferences see SIAM's conference calendar.

Proposal

This proposal is for a conference or workshop in North America that is not a regularly-scheduled SIAM Activity Group conference. SIAM is interested in new ideas for professional conferences and accepts proposals for conferences or workshops to be run by SIAM. Meetings run by SIAM are expected to recover their costs through registration fees, and possibly grant funding and sponsorships. Proposals are judged on the basis of scientific merit and timeliness of the meeting, as well as interest to the SIAM membership.

• Proposals will be reviewed by SIAM’s Executive Director and SIAM’s Vice President for Programs.
• If the proposal is accepted, SIAM provides full administrative support and service, takes financial responsibility and sets all fees. SIAM conference staff takes care of the site selection, and helps with putting together the scientific program and scheduling of activities.
• If, however, you want to make your own local arrangements, assume financial responsibility, and only contract SIAM services at a fee, then see the proposal for conferences or workshops with sponsorship from SIAM below, or if your conference will be outside North America.
• The dates of a proposed new conference should not fall within two weeks of any SIAM conference. New workshops can be proposed to run with one on SIAM’s existing conferences.
• Please submit the proposal form below at least 30 months before the proposed conference dates.

Complete and email the proposal form to the SIAM Director of Programs and Services.

Download Text Form   Download Word Form

A conference or workshop can receive sponsorship from SIAM if it is run by another organization that assumes full responsibility for finances and organization. SIAM provides only limited financial support and funding, and can provide conference services at a fee. Due to limited funds, SIAM sponsorship is available only for very few conferences. SIAM will consider proposals for sponsorship of conferences run in North America or outside North America. However, we are limited in the kind of services that can be offered for conferences outside North America.

Workshops can either run concurrently or adjacent to a SIAM conference. Check out the archive to see past workshops SIAM has sponsored.

Proposal

This proposal is for requesting financial or administrative support for a conference or workshop that is not a regularly scheduled SIAM Activity Group conference. SIAM has limited funding to provide sponsorship or support for conferences or workshops organized by other groups. SIAM’s priority is to promote its areas of interest to its members, but we are interested in new ideas for professional meetings and in helping groups who wish to run SIAM-sponsored meetings. Services or support may be requested for meetings held in North America or outside North America.

SIAM can provide sponsorship for a conference provided there is an organization in the country where the conference is being held that is able to take financial responsibility and sign contracts for services. One possibility is to partner with another professional society or with a university. Organizers may submit a proposal to SIAM for limited financial support or contract for services at a fee to help run the meeting.

• Proposals will be reviewed by SIAM’s Executive Director and SIAM’s Vice President for Programs. SIAM will consider diversity issues when deciding whether to sponsor a given conference.
• The dates of the proposed conference should not fall within two weeks of any SIAM conference.
• At least one SIAM member must be on the organizing committee; that member must be listed explicitly as the SIAM representative on all conference materials and announcements.
• A request for funds or administrative support should be submitted at least 24 months (2 years) before the proposed conference date.

There are limited funds available to provide partial support for the following:

1. Invited speaker travel expenses
2. Minitutorial speaker expenses
3. Student or early career travel support

In addition, SIAM can provide administrative support services. There are fees associated with these services:

1. Collection of abstracts
2. Production of program book
3. Maintenance of conference website
4. Collection of registration fees (only conferences in North America)

SIAM will provide an estimate of the fees and the level of service once the application has been reviewed.

Complete and email proposal form to the SIAM Director of Programs and Services.

Download Text Form   Download Word Form

SIAM promotes the meeting to the SIAM membership, and in return, SIAM members receive a discount on registration fees. SIAM provides no administrative support and no funding for the meeting. For more information, visit our Guidelines for SIAM Cooperation with Another Meeting.