ED18 Child Care | SIAM

Child Care

SIAM Conference on Applied Mathematics Education (ED18)

Child Care

Grants of $250 per family are available for attendees who wish to bring children with them to the meeting. Attendees are responsible for making their own arrangements for child care. The grants will be given as a reimbursement for expenses. If requests exceed available funding, preference will be given to students and early career attendees who are presenting at the meeting.

Deadline for applications is May 14, 2018. 
Notifications will be sent by May 28, 2018.

Local Recommendations

The DoubleTree Hotel Portland recommends Big Time Kidcare (Phone: 360-536-2467) for attendees interested in child care services. The Courtyard by Marriott Portland Downtown Hotel recommends WeVillage . The Crowne Plaza Hotel recommends Big Top Event Child Care (Phone: 971-338-9145). Attendees are responsible for making their own child care arrangements.

Guidelines for Reimbursable Child Care Expenses

Guidelines for Reimbursable Child Care Expenses

What expenses are reimbursable?

  • Babysitting or child care services on location in the city of the conference. Receipt listing the name and address of the provider is required.
  • Expenses incurred in bringing a caregiver (or family member not attending the meeting acting as a caregiver) to the meeting. This includes airfare/train fare and hotel expenses for a caregiver.
  • Travel expenses for the child are limited to reimbursement of airfare/train fare.
  • Allowable air travel or train travel should be arranged utilizing a combination of the most direct, convenient, and cost effective routing. Only coach class seating is reimbursable.
  • Allowable hotel reimbursement for a caregiver is limited to single room rate for night before the meeting, night(s) of the meeting, and night after the meeting.
  • It is requested that receipts for all child care expenditures be attached to your expense report.

What cannot be expensed? 

  • Child care grants cannot be used to fund travel or other expenses related to the attendee’s participation in the meeting, including meeting registration, meals, travel to the meeting (including private automobile mileage or tolls), or other expenses the attendee would already be incurring by attending the meeting.
  • Meals for the child, toys, and tickets to museums, amusement parks, etc.

Policies and Procedures

  • Reimbursements are distributed after the meeting.
  • Each recipient receiving a grant must complete a SIAM reimbursement form and submit it with receipts to the SIAM office at the address noted on the form. Forms and receipts may also be scanned and sent to the e-mail address listed on the form.
  • Reimbursement takes approximately six weeks to process following receipt of complete expense form by SIAM.
  • Reimbursements are not distributed before the meeting or onsite at the meeting.
  • Reimbursement is paid in US dollars and will be mailed to the address provided on the reimbursement form. Bank transfer can be arranged by contacting the office through the e-mail address listed on the form.
  • Reimbursement checks will be made payable to the individual grant recipient.